Communication Keeps Customers - IE3: Business Tools for HVAC & Plumbing Contractors  

Communication Keeps Customers

A Small Investment in Customer Retention Marketing Pays Big Dividends

It’s always all about the customer. You could write the most persuasive ad, create the most expensive design and purchase the most expensive media – and, no matter what, it always comes back to the customer. Only the customer can see the value in your offer, make the decision to follow through and stay with you after the sale.

Sales come from customers. The stronger your relationship with your customers, the better your chance at sales.

With existing customers, studies show you have a probability of 60-70% to make the sale. But that number gets comparatively smaller when you realize you only have a 5-20% chance of selling to a prospect. I’d quickly argue that the differences between those rates of success are related to how willing you are to make a relatively small investment in retention marketing.

In their book, Leading on the Edge of Chaos, authors Emmet C. Murphy and Mark A. Murphy make some important points about the value of your current customers:

  • Acquiring new customers can cost five times more than satisfying and retaining current customers.
  • A 2% increase in customer retention has the same effect on profits as cutting costs by 10%.
  • The average company loses 10% of its customers each year.
  • A 5% reduction in customer defection rate can increase profits by 25-125%, depending on the industry.
  • The customer profitability rate tends to increase over the life of a retained customer.

The other side of demonstrating the value of your current customers is that customer retention marketing is the most cost-efficient marketing you can create. Seriously. Retention programs are about communication, keeping your name in front of customers and reminding them that you care. This is not an expensive concept.

The most basic elements of communication to customers involve thank you cards, follow-up phone calls, reminder emails, customer newsletters, reactivation letters, and referral requests. So, how much will all of this set you back? Less than six dollars per customer, maybe?

How much is that investment going to pay? You can figure that out by knowing that repeat customers spend an average of 67% more than new customers.

Now ask, how much will you pay if you don’t do any of the above? That cost comes from lost sales and lost referrals that go to competitors actively working to keep their customers.

The Fundamentals of Customer Retention

  • Regular communication – The principles of customer retention are, again, about staying in touch and keeping your name in front of customers year-round.
  • Respect your customer – To build loyalty, demonstrate to your customers that you appreciate their loyalty. The tendency in acquisition marketing is to give someone a great deal just to lure them into the fold. But don’t offer “strangers” something better than you’d offer your friends. Instead of taking customers for granted, reward them with customer-only offers.
  • Collect customer information – Keep your customer database current with every interaction. Record service history, upgrades and installations.
  • Serve your customers – Give your customers a higher level of service than they’d expect. In this new age of consumer empowerment, doing what you say you’ll do inspires confidence. So, keep your promises and go the extra mile. Treat customers in a way that shows you value their business.

Without question, newsletters are the premier vehicle for customer contact – if done correctly. A newsletter with online integration, filled with interesting “home-care” tidbits, can generate huge responses. Best thing of all, this is not perceived as “advertising,” and thus forges a far better image and strengthens the relationship. Better relationship equals better retention.

Using QR codes to link your offline and online world can increase web traffic and allow you to fit more quality content (how-to’s, energy saving tips, home remodeling) into your newsletter. Even better, a retention web portal for your company can more fully integrate your newsletter and your online marketing efforts

On the other hand, a newsletter that focuses on you and what you want customers to buy (for only your benefit) will be quickly discounted as the self-centered sales piece that it is. Battered relationship equals battered retention.

How to Get a Customer Newsletter

  1. You can do it yourself. If you’re prone to writing, designing, graphics, editorial layout, and have experience crafting an informative newsletter that can also sell, then go for it! Many times I speak with contractors who do it themselves the first time, then “run dry” for info on subsequent efforts. Therefore, there’s option 2…
  2. Hire it out. An ad agency or newsletter creation service can create a special one for you, customized exactly as you want it. Unless your database is over 10,000 or so, the costs can be significant. This is why there’s option 3…
  3. Use a “syndicated” newsletter. This is also known as “semi-custom.” It is very fast since the template for the newsletter and most of the content is already done. This also makes it far less costly. Some companies offer ‘ads’ for your company. Stay away from the overly slick fluffy ones since they don’t appear “local” enough to consumers.

A good syndicated customer retention newsletter costs less than $6 a year per customer, including postage! Not a bad return on investment, especially since it involves returning customers. Every customer who has written you a check or swiped a card in the last 48 months should be receiving your newsletter.

As an HVAC contractor, you have much you can do to improve your customers’ home life. By this service in the home, you have the opportunity to enter into a relationship with your customer. While in the home, you can exceed their expectations. Then, after the sale, service or repair, what comes next? You can keep building on that principle of exceptional service by staying in touch and demonstrating how much you care.

Adams Hudson

Adams Hudson

President at Hudson, Ink.
Adams Hudson is president of Hudson, Ink, a contractor marketing firm serving the contractor trades, and ACCA’s national marketing partner. Readers can receive a free subscription to Adams’ Sales&Marketing Insider eNewsletter by emailing a polite request to freeACCAstuff@hudsonink.com.
Adams Hudson

Latest posts by Adams Hudson (see all)

Adams Hudson

Adams Hudson

President at Hudson, Ink.
Adams Hudson is president of Hudson, Ink, a contractor marketing firm serving the contractor trades, and ACCA’s national marketing partner. Readers can receive a free subscription to Adams’ Sales&Marketing Insider eNewsletter by emailing a polite request to freeACCAstuff@hudsonink.com.
Adams Hudson

Latest posts by Adams Hudson (see all)

Related posts

Leave a Reply

Your email address will not be published. Required fields are marked *